Virtual office & mailbox
Registered and tax addresses for companies with full mailbox management: mail and package reception, automatic client notification, authorized opening and digitization for viewing from the portal. Traceability from start to finish.
Everything you need in this module
Registered business addresses
Onboard the company with its virtual office contract, recurring fee and required documentation.
Mail logging
Every letter or package is logged on arrival: recipient, sender, type and date. Nothing gets lost.
Automatic notification
The client receives an email as soon as their mail arrives, with options to request opening, forwarding or pickup.
Authorized opening & digitization
With the client's authorization, the letter is opened, scanned and the document becomes available in their portal.
Digital archive
Complete mail history per company, with search and download of the digitized documents.
Full traceability
Who logged it, who authorized it, who opened it and when. An audit trail for every item.
Service billing
The virtual office fee is invoiced and direct-debited automatically, along with extras like forwarding or scans.
Your clients' mail, handled in minutes
Mail stops piling up at the front desk
Clients see their digitized letters without coming in
Zero lost items: every piece is logged and traced
A recurring revenue stream with minimal management costs
GDPR-compliant handling of correspondence
Fewer calls asking whether something has arrived
Other modules you might be interested in
Clients & companies
Member and company profiles with contacts, required documents, history and segmentation.
→Contracts & membership fees
Contract templates, online signing, recurring fees via SEPA direct debit or card, renewals and overdue payment reminders.
→Booking engine
Meeting rooms, desks and private offices with a real-time availability calendar, online payment by the hour or day and check-in/check-out with notifications.
→Contact us for more information about Virtual office & mailbox
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